Office Manager

Job description

Are you an organized, proactive, and solutions-oriented individual with a passion for creating a smooth and efficient office environment?

Are you excited to support a dynamic team and take charge of administrative tasks that contribute to the success of an organization? Do you have a knack for multitasking, coordinating various office functions, and ensuring a positive work atmosphere? Then you might be our next office manager!

At isolutions, we are committed to fostering a collaborative and innovative workplace that empowers our employees to thrive. Join us and help shape an office environment where efficiency, teamwork, and positivity go hand in hand.

How your day will look like

As part of this role, you will be responsible for:

  • Manage day-to-day office operations, including overseeing office supplies, equipment, and general maintenance
  • Serve as the primary point of contact for employees, visitors, and clients, creating a welcoming and professional atmosphere
  • Assist with processing invoices, tracking payments, and handling basic accounting tasks.
  • Support in the organisation of Events.
  • Assist with onboarding new employees and manage office-related HR tasks.

Your profile

  • Proven experience in office management, administration, or a similar role
  • Strong organizational skills with the ability to handle multiple tasks and deadlines efficiently
  • Excellent communication skills, both written and verbal
  • Experience in managing office budgets and basic financial tracking
  • Ability to maintain a positive, friendly attitude and work effectively with different teams
  • High attention to detail and proactive problem-solving approach
  • Ability to work independently and take initiative
  • Fluency in English and Spanish

If your experience looks a little different from what we've identified and you think you can add value to our crew, we’d love to learn more about you.

Männlicher System Engineer diskutiert mit zwei anderen Männern in Sitzungszimmer

If this sounds interesting to you and you have experience as a workplace engineer, then we should talk. These are very exciting times to come on board at isolutions!

Application process

What does the Application Process look like?

Recruiting Process

Contact

Let's get in touch

Anaïs Jordy

HR Manager
Master's Degree in Romance Studies

anais.jordy@isolutions.es
Anais Jordy

Benefits

isolutions - Our #Culture & Benefits

Group of People standing around a ping pong table cheering

Three cheers for Team Spirit

We work together and for one another. Everyone has their own responsibilities and brings their own personality and ability to the job. But there’s always time for a game of ping-pong or an after-work beer. #teamwork

Mood Picture Team (5)

Work-Life Balance, Home Office and Workation

How do you work? We believe in a hybrid model for maximum efficiency, which allows you to work flexibly. Do you want to combine work and vacation? Whether in the isolutions office, from home or workation - we make it possible. After all, a healthy work-life balance is important to us! #wecareaboutyou

Woman working on a standing desk in front of a PC

Central Locations & Modern Offices

All of our offices – Barcelona, Bern, Zurich, and Basel – are centrally located, so they are well connected and have good transport links. #stayconnected #whereveryouare

Three men sitting on a couch on a terrace having a chat

Flat Hierarchies, open Feedback and Corporate Culture

We believe in the skills and abilities of every employee. With us, it is not about climbing the career ladder – specialist and management skills are valued and rewarded equally. With us, you can get involved and make a difference. Exchange, open communication and feedback are all part of our corporate culture and are actively put into practice.
So we can achieve success together. #bettertogether

Employees during an after-work event on the rooftop terrace

Events are in our DNA

Hard work should be rewarded! We always start the year with our annual kick-off, end the summer with a summer party and round off the year with a big Christmas party. But we also celebrate our successes throughout the year with quarterly parties, happenings and get-togethers – with the team and with clients. #celebratesuccesstogether #morefuntogether

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Visits to Switzerland

We have an annual team event in Switzerland and travel there for customer visits. #travelandwork

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Employee Development

Not only do we shape the future of our customers, we also offer our employees development opportunities – individually tailored to their personal needs. #shapeyourcareer

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Language Classes

We are an international team with +10 different nationalities and offer Spanish, German and English classes. #polyglotteam

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+ 1 Week of Corporate Social Responsibility

Give something back to the world and your fellow human beings! We want to encourage our employees to do good. That’s why we give every employee an extra week of leave for social commitments. #getinvolved #socialresponsibility #charity

Benefit - Zäme Rede

zäme rede

We always start the week together: Every Monday our CEO introduces the week, inspiring employees with their stories and celebrating their successes together. Afterward, we enjoy breakfast altogether. #mondayslikethis